Depending on the team size, there are a number of conference rooms on campus that are bookable on 25Live. These these include conference rooms in Fuller, Unity Hall, the Innovation Studio, and the Campus Center among others.
Instructions on how to book via 25Live:
https://www.wpi.edu/sites/default/files/docs/Events/25Live%20Pro%20Requesting%20Guide.pdf
For event type, select “Meeting" or “Student Meeting”, and for sponsoring organization, select “Student Project (IQP/MQP/HUA)”
Link to 25Live:
https://25live.collegenet.com/pro/wpi
Some notable exceptions are the Innovation Studio Tech Suites, which are booked through LibCal:
https://wpi.libcal.com/spaces?lid=4599&gid=7854&c=0
And the Gordon Library Tech Suites, which are booked through a different LibCal page:
https://wpi.libcal.com/spaces?lid=914&gid=2331
NOTE: For library tech suites, you have to borrow a brass key from the desk and they charge per minute if you return it late, though you can pay along with any other library fines via food pantry donations. See here for more info:
https://www.wpi.edu/library/use-the-library/borrowing-request/borrow-renew
As of now, there are two bookable IMGD labs: the Dodo Lab (Unity Hall 235) and the Audio Lab (in Unity Hall 235, door on the left).
The Dodo Lab is used as a classroom, but can be booked at other times for group work.
The Audio Lab contains specialized audio equipment and can only be booked by students with training/permission from the audio faculty (Prof. Rodney DuPlesis).
As a less consistent fallback option, there's several spaces you can safely squat in with small groups for meetings if you don't mind random people passing through or doing homework:
Fuller A17 (IMGD Creative Collaboration Lab), Fuller Commons, Couch area outside Fuller Lower, the library top and bottom floor meeting tables, any open table space in Foisie/the CC, or any picnic table outside when the weather's nice
For residential students, there are non-bookable tech suites in East Hall, Faraday Hall, and Messenger Hall, as well as floor common rooms in the other residence halls